If you are looking for a way to cut costs, consider switching to VoIP. The technology is affordable and offers a range of benefits that can save your business money.
Additionally, VoIP is much more scalable than traditional landlines. You can add new lines without paying for extra hardware. Business Phone System is also portable and works with any broadband connection.
Cost-effectiveness
A business will save money with VoIP in a variety of ways. Indirect costs will decrease by eliminating the need for traditional phone lines, and per-minute calling rates will drop substantially. In addition, VoIP services work on a business’s current infrastructure, meaning no need for additional equipment or upgrades.
Another way that businesses can save with VoIP is through repurposed human resources. VoIP features, such as auto attendants, can take care of calls that would normally require a receptionist. This translates to significant savings on salary and other associated expenses.
Finally, VoIP is a fraction of the cost of a legacy PBX system that uses landlines. For example, one nonprofit organization in Lexington, VA spent $2,500 a month on their old system and saved over 70% when they switched to a cloud VoIP service.
Mobility
Many employees want to be able to work from home or on the go. A VoIP system can make this possible, with features such as call transfer and automatic call routing. This helps staff stay in touch with clients and projects even when they are away from the office.
In addition, VoIP systems can support softphones (software that mimics hardware phones) on smartphones or tablets. This reduces the cost of hardware and allows staff to use business calling features on their personal devices without changing their work numbers.
VoIP systems also allow you to add and remove phone lines easily. However, to ensure optimal performance, you should always opt for a high-speed Internet connection with an Ethernet cable. This will minimize jitter and delay.
Convenience
VoIP is a great way to stay connected with your team even when you’re out of the office. The best part is that it’s cheaper than using a landline telephone. You can also use a VoIP phone number when you travel, which means you’ll never have to pay for international calls again.
Another advantage of VoIP is that the sound quality is HD, which is better than a regular landline telephone call. This makes it easier to hear the other person and have a productive conversation.
You can easily scale up your VoIP system with additional users. This is a key feature for growing companies. Many providers offer scalable plans that can be adjusted as your business needs change. This makes it easy to upgrade your network without having to replace the existing equipment.
Scalability
The ability to scale a VoIP system is one of its most significant advantages. It allows you to replace a traditional private branch exchange (PBX) phone network at your own pace, and the pay-as-you-go pricing model makes it affordable to upgrade as your business grows.
VoIP calls are digital signals that are compressed, reassembled and transmitted over an IP network. This compression process can cause audio latency and jitter, but this can be overcome with a high-quality Internet connection and dedicated VoIP hardware.
Additionally, VoIP systems eliminate the cost of additional hardware by connecting to the internet via an ethernet cable instead of WiFi. This also helps to avoid costly power outages that can disrupt VoIP calls. However, it can be difficult for 911 call centers to pinpoint the location of VoIP callers because the calls don’t use GPS data or cell tower information.
Security
VoIP systems can be hacked by cybercriminals to listen in on conversations, rack up phone bills, or steal sensitive information about businesses and their customers. To mitigate this threat, it’s important to work with a VoIP provider that uses robust data encryption and conducts ongoing security audits. Also, ensure your employees follow good password practices and regularly update operating systems.
VoIP has the added benefit of being very mobile, allowing your team to use the system from their home or office as long as they have Internet access. This flexibility allows you to repurpose staff members who might otherwise be hired to handle calls, saving you money on employee salaries and benefits.
Hosted VoIP providers also provide call behavior monitoring, which looks for abnormal patterns of incoming or outgoing traffic and can identify potential fraud or abuse. Rapid escalations against credit limits can also indicate suspicious activities, and the provider can quickly address these problems to protect your business.
