How to Plan a Surprise Birthday Party

Life becomes ecstatic when you don’t skimp on little parties and joyful surprises. A birthday surprise is one of those epic moments that make up your happy life. How to plan a surprise birthday.

Do you want to plan a surprise birthday for your best friend or loved ones on their next birthday? If yes, you have landed on the right page because we’re here to aid you in this arduous task. 

Plan a surprise birthday party is a simple thing, but things become quite challenging once you get into it. 

Starting right from deciding a stunning venue, adorning it with the balloons, managing the catering, and finally sending freaking invites, that’s all you need to arrange a birthday party. 

The most important element is keeping your guest of honor in mind; his choices, favorites, and everything he loves should be your top priority. 

Let’s get right into the business! 

The Complete Guide –Step by Step 

If you want to spice up the surprise birthday party and make your loved ones feel special, then follow this complete guide. 

1. Make a complete plan 

If you want to make the birthday party organized and stress-free, first, get all the things underway. 

Start right from making a complete plan and note down everything from the notch. Take paper and pencil, and start writing all the essentials of the party. 

For example, decorations, music system, barbeque corner, and many other factors you’ll have to keep in mind. 

2. Decide on a personalized theme 

Here’s the most important element of a birthday party –a personalized theme. Keep your guest of honor’s favorite movies, TV shows, cartoons, or books theme in mind to introduce a flavored environment. 

The theme can be either a simple red-and-white colored scheme or any of their favorite hues. Once you decide on a theme, other things, including decorations, tableware, venue, and food, get easier. 

You have to do your homework and complete research on the personalized theme for throwing the best possible party for them. 

3. Book an exciting venue 

Another crucial factor in deciding the party’s environment is an exciting venue –probably a hotel or home. Make sure you choose a place that should necessarily not scream or represent that it’s a party place. 

Because if you want to keep it a great surprise, you should better go for a warehouse, an outdoor garden, gallery, or preferably a homeplace. 

Wait, wait, wait! Make sure to choose a secret place where your unsuspecting guest of honor gets to know nothing about your tactics. 

Moreover, the place should be capacious enough to accommodate all your essential elements of your party.  

4. Start the decorations 

Here’s the final element where you’ll bring the theme to play its part. Make sure all the decoration stuff you’ve chosen matches your theme. 

Starting right from embellishing the walls with balloons, adding some confetti and tissue paper crafts, and accentuating the whole thing with neon lights and order flowers, you’re good to go with it.

But wait! How can you forget the thematic props? Trust me; they are much important in building a strong theme and making your photoshoots crazier.

You have to adorn the center table a lot more than the entire setup. It’s the place where you’re going to let your honoree cut his birthday cake. 

Make sure to add some subtle details to the entire setup to pour out your maximum love and care. 

5. A proper music setup 

Can you imagine a birthday party without music? Trust me; a party without music is quite boring, lame, and ultimately it’s not called a party. (Ivermectin) Even if you add soft music, it makes the environment elegant.

A proper soundtrack is an important thing, so you’ll need to hire a DJ to fire-up the whole scene. If it’s feasible for you, you can also book an orchestra that can play the honoree’s favorite music. 

If we keep the things simplest, the best possible way is to make yourself a playlist comprising all the best pop-up songs in it, tune it into the speakers, and that’s it. 

Keep the music system organized so that when you disclose the surprise to the guest of honor, the birthday song should play right at that moment. 

6. Decide the refreshments 

Are you planning a party for a kid or an adult? If this whole setup is for a kid, make sure the refreshments you’re going to serve should also match.

It’s better to keep some junk food, including chocolates, marsh mellows, jellies, lollipops, cupcakes, donuts, and all other things your kid likes. 

Moreover, if the party is for an adult, keep the entire menu decent and add all the dishes he likes. Don’t forget to offer a selection of drinks, and also include an arrival drink such as a pink starburst shot to make everyone feel welcome and relaxed. If you want to make the entire setup extra fancy, it’s better to design a dessert station on the corner.

You can include some fascinating Jello Shots, colorful candies, macarons, whoopie pies, petit fours, and many more to bring colors to the party. 

Make sure to use some colorful jars, platters, trays, and veil them to add a little more to surprise. It’s even better if you keep the centerpieces, banners, and tablecloth matching the entire party theme. 

7. Plan a fake event and invite the guests 

It’s the most crucial part to decide on a fake event and distract your honoree so that he doesn’t get even a cue of your scheme. 

The easiest way is to make a dinner plan, a hike, or any other activity where the honoree feels comfortable going. He won’t be suspicious of your tactics if you use their plan of doing something fun. 

If you are designing all the setup at the honoree’s home, then try to send him out with some other people on a hike or shopping so that he won’t return home earlier and spoil the surprise. 

Make sure he’s wearing a dress code that matches the theme of the party. 

Furthermore, it’s time to make a list of all the guests you want to invite to this happy moment. If your honoree is an introvert, keep the list short and invite only a few closer friends and relatives. 

However, if he’s quite more social, it’s good to go for inviting a huge crowd. Keep the invites on the down-low and use the code words to interact with your co-conspirators and use a secret lingo. 

Make sure to tell every guest that it’s a surprise birthday party, so they just don’t let the cat out of the bag accidentally.  

8. The final step 

Take a final tour to the destination to check if everything is okay or not. Check the music setup, the eatables, set the cake on the stand, lit the candles, and turn all the lights off except some crown LEDs. 

Once your setup is 100% complete, it’s the right time to bring the guest of honor to the venue and reveal everything you’ve hidden. 

Make sure to blast some party poppers, play a pop-up birthday song, and call out loudly ‘SURPRISE’ at the moment of entry. 

The Bottom Line 

The final thing is the smile that you’ll see on the honoree’s mind after disclosing the surprise. The happiness you’re going to see, the ecstasy you’re going to feel is the fruit of all the efforts you made. 

But wait, don’t forget to buy a perfect gift for your special person in all the hassles of organizing the party.