Any organization’s ability to operate successfully depends on effective facility management. It is important to understand what it does and how important it is for business when it is used correctly. As with any other maintenance task, preventive measures and a cutting-edge CMMS Software system can make facility management much easier and better.
Table of Contents
How CMMS Systems Help Facilities
In addition to being used for maintenance management, CMMS can support facility management tasks. Facility managers can plan for and keep an eye on any kind of facility management task. The schedule and workload may need to be changed depending on the size of the facility management department, the number of resources available, and any requests for facility management that come in.
With the help of CMMS software for maintenance and facilities management, they can make sure that the spare parts they need for their jobs are always on hand. The CMMS software can keep track of several contractors and suppliers of inventory. It can keep track of their prices and contact information. With the help of CMMS software, it is possible to keep a close eye on the costs of maintenance and facility management. Recurring reports that compare any set of metrics are made using this data. Using this information, a number of key performance indicators (KPIs) and goals for continuous improvement are made.
A few Aspects To Consider When Selecting CMMS System For Managing Facilities
- Managing work orders
Work order management is the basis of maintenance management. It lets you make work orders, give updates on work that is still going on, and make reports based on data collected during the work order process. For a full facilities and maintenance management solution, you’ll need to use more cutting-edge technologies that let you handle both emergency and planned repair requests.
- Asset monitoring and control
Asset tracking lets you put all the information about the things in your building in one place. A CMMS can track information like the manufacturer of the asset, its warranty information, the date of purchase, the most recent maintenance requests, and its location. The accuracy of your asset information will improve many other operational aspects. Asset lifecycle management can also be done automatically so that every part of an asset, from buying it to getting rid of it, can be tracked. Having this knowledge can assist you in making important choices, such as whether to replace or repair something.
- Vendor management
Facility management software helps with vendor management, which includes keeping an eye on important data like certificates of insurance (COIs) and activity histories, as well as giving vendors access to the system. They may also have a rating system that lets stakeholders fill out performance surveys and make a list of their favorite vendors.
- Document and knowledge management
One of the best things about facility management software is that it gives you a central database, or single source of truth, for all the information you need to run your facility. Through the CMMS’s document and knowledge management, everyone on the team can now get to important information about assets and how the facility works. This raises the quality of the work your team does and makes them more efficient at the same time.
- Resource management
Organizations may spend their budgets more wisely by understanding how time and money are used. As employees finish work orders, advanced facility management software often has modules that keep track of employee time and costs.
CloudApper For Complete CMMS System For Managing Facilities
CloudApper is a no-code platform that can be used to develop any web or mobile application. The best part is that you do not have to write a single line of code to do so. All you need to do is drag and drop, and your application will be ready in minutes. If you do not want to do that, there is another option for you. CloudApper also offers hundreds of pre-development applications that can also be tailored to your needs.
CloudApper CMMS and Facility Management Software Both can be used to manage your facility and maintenance of your assets. You can even mash both the software to meet your exact needs. If this sounds enticing please give a shoutout to the CloudApper team today.