With so many different kinds of project management software to choose from, finding one that is best for your unique environment might seem like a daunting task. But asking the right questions can help you understand which project management software is best suited for smart project delivery.
Here are the 7 key questions that you should be asking to select project management software.
1. Will It Save Money and Resources?
This question is relevant since the scope of a project often changes and unexpected impediments often transpire. Good project management software can help you to get around these unexpected issues.
Good project management software can help you to accurately estimate the resources that you will need to complete the project. This forecast is vital since it is one of the leading causes of project failures. You can save resources and money by starting with a realistic expectation of how much you will need from the very start.
2. Can It Assist in Starting Projects Quickly?
The initial stage is often the hardest in project management since this endeavor is often beset with the most unknown variables during the start.
Efficient project management software can help you to get up to speed in minimal time. This will minimize the chances of delays and missed deadlines. A good start will raise the morale of your team and help you to move in the right direction from the get go.
3. Will the Software Help to Monitor Progress?
It is virtually impossible to meet the deadline unless you can chart progress accurately. Keeping track of project progress is vital for assessing team performance and how closely the project is meeting expectations.
Instead of relying on meetings and reports from subordinates to track progress, you should have accurate information at your fingertips through high-performance project management software. This will reduce the chances of overly optimistic projections and unrealistic information that could hamper timely project completion later on.
4. Can the Software Facilitate Collaboration?
Seamless collaboration between team members and managers is essential for ensuring that all client requirements are fulfilled. Efficient communication can ensure that there is no ambiguity of any kind that could give rise to mistakes, client dissatisfaction and rework.
Project management software can help you to create customized channels for tackling various issues encountered during the project. These channels can help you instantly understand the status of any problem that you face. Orderly communication can help teams to arrive earlier at a resolution for any issues that stand in the way of project completion.
5. Does the Software Have Flexibility for Addressing My Project’s Unique Requirements?
High grade project management software allows you to customize the interface so that it best suits your working needs. The software should also have the capability of empowering you to tackle multiple issues concurrently. It should also be highly user-friendly so that team members can work on the project rather than the software itself.
Project management software that purveys a high level of flexibility can take the work out of projects thus improving your chances of delivering all client requirements within the deadline.
6. Can It Automate Mundane Tasks and Free the Team for Strategic Work?
A key purpose of project management software is that it relieves you from performing repetitive and tedious tasks so that you have all the time and energy that you will need for orchestrating your strategic vision. Common tasks like compiling reports, showing data and graphs, updating progress, recording work input and several other tasks should be automated.
7. Can It Help You to Manage Multiple Projects?
Even if you currently work on just one project at a time, your enterprise could possibly scale up and may have to handle multiple projects later on. To future proof your project management workflow you need software that helps you seamlessly manage multiple projects with ease.
Need more help for selecting the right project management software? Realization Technology can help you out.
Contact us today.