How to Choose a Wedding Caterer: A Simple Guide

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wedding caterer

Weddings are great, but the reception is the real party! It’s a fun time to dance, mingle with guests, and eat, hopefully, good food.

But before this can take place you have to put time into finding a wedding caterer. You can’t just use anyone for your big day, you have to go on a search and follow a process. It can seem daunting, but we’re here to help you make the right choice.

Keep reading for our simple guide on how to choose a wedding caterer.

Stick to Your Budget

Rule number one is to know what you can afford. This will save you a lot of time by weeding out places that are out of your budget.

You should also decide on what you want. Are you interested in having servers, bartenders, a buffet, or all three? Think this part through, review your budget, and move forward accordingly.

It’s very important to find the balance between not overdoing it but still having a high-quality reception.

Phone Screens

After deciding on what you want and how much you can afford to spend, its time to make some phone calls.

Think of this time as a phone interview process and ask any questions that you may have. It’s best to contact five to six different caterers and be very direct about what you’re looking for.

This part is strictly informational and is a time for you to get a feel for their customer service. This is also a weed-out process because you will most likely remove one or two places from your list after the phone screen.

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In Persons

After you’ve narrowed down your list a little bit, it’s time to make appointments to meet the caterers face to face and talk logistics.

Here is where you go in more detail about what you want for your wedding day and get an estimate of what that may cost you. This meeting will also help you shorten your list even further because caterers may be out of your budget or not compatible with what you need. You should be able to cut your list in half after this.

Taste Test

Now it’s time for you and your fiancé to taste the food from your top picks. You can choose to do a private tasting or group tasting. Either option is an opportunity to sample all the menu items that you wish to be served at your reception and get a more accurate observation of their skills.

After this session, revised proposals are sent to match your exact needs.

Choose Your Wedding Caterer

Once you’ve completed your taste tests and reviewed the updated proposals, it’s time to make your final decision. Talk it over with your fiancé and your wedding planner to make sure you’re making the right choice.

Once you’ve chosen the best wedding catering company for you, that’s one last thing to worry about!

Say I Do to Good Food

Choosing a wedding caterer can be a stressful process. You want to get it right for your guests and your budget and it can be a lot of pressure. We hope that our guide gave you some clarity on how to go about finding a wedding caterer in the most stress-free way possible.

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