Finding ways to make your business more environmentally friendly is vital if you want to survive. People simply don’t want to deal with businesses that are not putting effort into reducing their impact on the environment so if you just ignore green issues, you’re likely to lose a lot of sales. Trying to go eco-friendly can be quite difficult because it often means making big changes to things like manufacturing. But going paperless is actually a very easy way to reduce your impact on the environment and it will save you a lot of money at the same time. Using paper is not as efficient as digital anyway, so regardless of the environmental impact, all businesses should be moving towards a paperless office. If you’re still stuck in the past, here are a few simple changes that you can make.
Invest In The Right Software
Every business owner knows that investing in the right technology is a good way to save money in their business, and that’s especially true when it comes to cutting down on your paper usage. If you invest money in things like document management software and cloud storage services, your employees will have access to everything at the touch of a button. It also means that they can access documents remotely when they’re out of the office, which is important as working practices continue to change and freelance and remote work becomes more common. If you put some investment into these pieces of software, going paperless will be simple and your employees will actually be far more productive. But if you don’t offer an alternative to paper, going paperless will be a lot harder.
Use A Mail Forwarding Service
Dealing with lots of mail every day can be very inefficient and the office gets clogged up with a lot of paper. But you can get rid of all of that paper and streamline things a lot if you just use a mail forwarding service instead. Sites like physicaladdress.com offer a virtual PO box where you can have all of your mail sent and then they will scan it and forward it on to you, so you have everything in an easy to use digital format.
A lot of companies find that they struggle to cut back on paper usage because they use a lot of documents that require signing. If you make use of contracts often in your business, whether that is with customers or partners, it can be difficult to avoid using paper. However, if you invest a bit of money in setting up an electronic signature system, you can start using digital contracts instead. This makes life easier for you because you can instantly store all contracts and organize them using contract management software rather than having to file paper copies. You can also have people sign contracts remotely so they don’t have to come into the office.
These are all simple solutions that allow you to cut back on your paper usage and reduce your impact on the environment, all while saving yourself some money.