Keeping office stationery organised can bean overwhelming prospect. However, it’s important to realise that office supplies are some of the most significant objects in your office, playing a vital role in keeping your business running efficiently. The average office needs a wide variety of stationery supplies to perform differenttasks, rangingfrom paper, pens and calculators through to staplers, folders and paper cutters.With somany stationery itemsto keep track of, it’s essential to ensure they’re well organised so they aren’t difficult to find when they’re needed. Read on to discover four useful tips to help you keep your office stationery organised. By following these tips, you can ensure your office stationery will be kept organised throughout the entire year.
Appoint a Person to Organise the Supplies
The first tip is to appoint a person to organise and distribute your office stationery supplies. This may be the receptionist or a person who’s in the accounts team. This person will be in charge of organising and providing office supplies to all employees as per their requirements. Choosing a designated person allows all office stationery to be tracked, but you need to make sure you appoint a person who is good at organising and delegating. Ultimately, you want to ensure that all employees are provided with the stationery they need when they need it.
Keep a Record of Your Supplies
It’s important for the designated person or the employer to maintain a record of the office stationery items you have available. It’s recommended that you create a digital spreadsheet containing details of all of your supplies. Enter the supplier, the number of stationery items you have on hand, the quantity needed, and the cost of these supplies. It’s also a good idea to keep a record of the supplier’s contacts details, including their email address and phone number. This will help you organise the office stationery items you need so you can place an order for essential supplies in next to no time.
Group Similar Office Stationery Items Together
After you’ve made a record of alloffice stationery items, it’s a good idea to group similar supplies together. Use different containers to store different groups, and label each one with the type of the stationery that’s stored inside. This enables you to easily find whatever you need. Additionally, you should also designate a particular room or area of the office to store your office stationery in. This will ensure no supplies get lost or misplaced, which can be a big waste of time and money for the business.
Order Supplies in Advance
It’s of the utmost importance to order office stationery well in advance. Every week, you should identify which office supplies is running lowand place an order for them. You can either purchase the products online for delivery or call your supplier to place an order. This will ensure that your workplace is equipped with all the essential supplies you need, preventing the risk ofa shortagethat could potentially affect the day-to-day operations of your business.
