Every event planner has been in a state where they plan an event and become unsure of the number of people that will attend. One of the important elements of an event invite is an RSVP. This can be quoted on the invitation card or through an invitation email, depending on the form of communication you choose. Several kinds of research have been conducted to come up with a solution to address the RSVP challenge in the event and hospitality industry, but the ultimate solution is commitment. It takes a lot of time and immense effort to come up with online invitations with rsvp free.
When potential attendees receive an event invite, especially the one with rsvp, if they refuse to respond, it means the rsvp concept is being knowingly or unknowingly abused. However, most times, an invite may come-in when your schedule is filled, then it is okay to decline. But the discouraging aspect of sending event invites is when the recipient fails to respond. Most importantly, rsvp helps you plan your day and activities because you’ll receive a prompt to save a specific date in your diary or calendar.
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What Really is RSVP?
RSVP is a French phrase that means “please respond” it is standard practice when it comes to event management. The concept simply means tell the event host whether you will attend the event or not. You don’t need to respond to an event RSVP only if you’ll be attending the event – this is where people get it completely wrong.
Why Is It Important to RSVP for an Event?
Saves Time for Parties Involved
An immediate rsvp is a stress reliever to the event host and the invite recipient. There may be times when a potential attendee receives a notification about an event, he/she will be able to confirm or decline the invitation. If this is done, the event organizer would appreciate a timely response and know the people who would be available to attend or not. Also, it will help the event organizer plan accordingly for those who will be available to attend.
Aids the Event Planning Process
A lot of planning goes into event hosting, especially if you are organizing the event yourself without the help of an event management agency. Having a response from the RSVPs will keep you informed on how many attendees will be available for the event and help you make a thoughtful and adequate plan. So, imagine when a guest fails to RSVP, it simply means the event host should make plans or not. It makes the host undecisive and therefore stresses the planning process. Most event planning is not straightforward, and when you don’t respond to an invite, it makes the planning more complicated.
Some rsvp provide the guest with different options on how to respond. This enhances a little more interaction between the event host and the guest. Most times, the guest can respond with a song request for the reception. This is possible and valid for the guest that will be available to attend the proposed event.
A lot of time and money go into planning an event. So, if you receive event notification and it warrants you to rsvp, please ensure you show your host the courtesy of responding whether you plan to attend or not. It takes a lot of effort to create an event and send out invites to people through an online or offline medium; as the potential guest, take your time to do the same by responding promptly. Event host appreciates rsvp responses because it helps them activate the planning of the specific event and keep track accordingly.