What to Know Before You Hire a Charter Bus for Your Company Retreat

What to Know Before You Hire a Charter Bus for Your Company Retreat

Summer is almost gone, and if you haven’t already – now is the time to use it! These couple of months are ideal for an outdoor company retreat. Company retreats are a perfect chance to host a team building, talk about pressing issues and discuss your company goals, all in a pleasant setting. You’ll find that fresh air works better than any coffee shop or conference room.

However, company retreats involve a lot of planning, and one of the biggest challenges presented to the HR is transportation. Getting your employees safely and comfortably to your destination is crucial. Instead of having your employees organize their own transport, consider hiring a bus charter service from a reliable company like AZ Limo.

To help you get ahead of all the tasks ahead of you, we’ve compiled a few tips to help you find the best and most reliable charter service for your company retreat.

Plan the Destination

Before you get into hiring the charter bus transportation company, make sure you know where you’re going. It should go without saying, but you need to plan the date and the destination before you get down to hiring a transport. Decide if you want to take your teammates to a resort or a camping trip and find the venue that meets your needs. Once you’ve got that sorted out, you can continue planning for the trip. Call a couple of local bus charter companies to find out if they have any available terms and vehicles for the date you planned.

Pick the Route

Depending on how many employees you plan on taking, you might have to make a few stops to pick everyone up. That is why you should plan the route in advance. If you think picking everyone up might take too much time, you can arrange for everyone to meet at the same place (like the company parking) or decide on a couple of pick-up spots and determine the pick-up times so everyone’s on the same page.

Plan the Driving Time

Depending on how remote the destination you chose is, you might have to make a couple of stops along the way. If the destination is in another state, you need to add that to the driving time. Make sure you also account for all the pickups along the way so you can give your employees an estimated time of arrival.

Book in Advance

Company retreats usually involve a lot of people and leaving anyone behind is not an option. That’s why you need to make a head count and plan your transportation accordingly. Make sure to book your ride early, as the busses with the appropriate number of seats might be already booked by the time you call the bus charter company. Apart from that, some companies might charge extra for last minutes booking.

Make sure to share all the details of the trip with the company representative, including the date of the trip, the destination and your estimated driving time. Finding the right company might be challenging, but doing so early will give you a big window of time to adjust to any unexpected circumstances.

Share the Details with Your Employees

Once you’ve set everything in stone, make sure to share all the details of the trip with your colleagues. Let them know about the pick-up areas and times. Giving them enough time to prepare will prevent last-minute cancelations and make the trip smoother for everyone.

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