Choosing The Right Business Copier For Your Commercial Company

Choosing The Right Business Copier For Your Commercial Company

Source: Pixabay

If you’re comparing copiers, your best bet is to focus on the things that you’re familiar with. Your goal is to find the top copiers on the market. However, you shouldn’t just focus on the top-rated copier machines available today. Instead, you should focus on your current copier. Find a copier that will make a suitable replacement.

Do You Need A Fast Business Copier? Choosing The Right Business Copier For Your Commercial Company

Source: Pixabay

Most people prefer not to work with a slow copier. In the majority of cases, people are content with a copier that matches the speed of their current copier. For office use, you’ll probably want a copier with a speed that is at or above 20 pages per minute, or PPM. Offices that have a high volume usages might want to opt for a copier with a speed at or above 40 ppm.

A Copier with A Larger Capacity Isn’t Always The Best Choice For Your Business

When evaluating copiers, another factor that needs to be considered is volume. If you don’t know how many pages you use monthly, you should take inventory of your paper supply. Find out how much paper you go through in the average month. Once you’ve determined what your needs are, you’ll want to look for a copier that is able to handle that volume. In addition, if you need to handle items such as a customized printed folder there are companies that can help you with those printing needs so that you do not need to tie up your own copier time.

Black and White Or Color Copiers

In most cases, companies that use color copiers don’t make the switch to a copier that prints in black and white. That said, many businesses stick with black and white copiers rather than upgrade to a color copier. Since black ink costs less than color ink, using a black and white copier is a good way to control costs. Small businesses that don’t have complex needs, like smaller law firms, tend to use black and white printers.

Don’t Forget About A Business Copier Scanning

Choosing The Right Business Copier For Your Commercial Company Source: Pixabay

Pay attention to the scan speed when comparing copiers. The speed is typically listed in images per minute, or ipm. The newest copiers on the market are able to scan at speeds as high a 160 imp, which means people won’t have to waste any time waiting for the copier to scan what they are copying. It’s also a wise idea to look at a copier’s document feeder capacity. If you’re planning on scanning large documents, it’s smart to look at models that have a higher capacity. There are models that can hold as much as 300 sheets. If you regularly scan both sides of a document, you should think about purchasing a model that has a Single Pass Duplexing Feeder. A copier like this is able to scan both sides of a document with just one pass. Since you won’t have to flip over the original, you’ll save a lot of time. File format also needs to be considered. Think about the file format you prefer to use when you are scanning documents. The most popular choices are PDF and compact PDF, a file format that produces small file sizes designed for emailing. It’s also an option to scan to TIFF or JPEG format. Recently, Canon model printers are now able to scan documents to OCR PDF, a format that allows a scanned file to be searched as edited. There are even copiers that are able to scan to a completely editable PowerPoint or Word document.

Is Documentary Security Necessary for Your Business Copier?

Is security one of your main priorities? If you value security, you’ll want to seek out models that require some sort of accepted authentication protocol, like a proximity card or a pin code. If your employees have to sign in to use the copier, you’ll make sure that no one can gain unauthorized access to your confidential papers. These devices also allow administrators to analyze copier usage.

Author’s Bio:Choosing The Right Business Copier For Your Commercial Company

Laura Baird is a crafty artist who is an illustrator. She relies heavily on her trusty printer to get her digital illustrations printed. Laura likes sharing her techniques on how to come up with better drawings using various software and tools as well as the best printers to get to make sure that her artist’s portfolio is superb. In her free time, she writes about these strategies so that budding artist can learn from her experiences as well.

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